Delivering spend control to
Active customers
Active users
countries where we operate
Helping mid-market, service-led organisations for over 30+ years
Our spend management solutions help mid-market, service-led organisations gain control over procurement, supplier management and invoicing. Whether in the private or public sector, our customers reduce costs, improve visibility and ensure compliance.
Proactis’ value-led proposition is the perfect partner for your ERP to maximise wider control, visibility and efficiency. Our modular approach supports resources, budgets and priorities, is easy to implement and use for rapid access to long-lasting benefits, and is supported by direct local customer service throughout our relationship.
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30+ years experience in spend control
With over 30 years of experience in spend management, we help businesses in the public, private and not-for-profit sectors gain control over procurement and finance processes, reduce costs and drive measurable results.
Our technology is backed by people. At Proactis, our in-house experts work closely with customers to ensure successful implementation and long-term success, combining robust product delivery with a customer-first approach.
We bring together proven innovation and operational excellence to support organisations, whether they’re navigating digital transformation, new regulations or global expansion.
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Frequently asked questions
What is Proactis used for?
Proactis is a leading Source-to-Pay software solution provider for service-led organisations. We help organisations save money and create efficiencies while increasing compliance and reducing risk throughout the S2P process:
Easily manage, monitor and communicate with your suppliers.
Streamline and standardise your sourcing process to achieve greater value.
Drive maximum value from every supplier contract.
Enable staff to quickly find and buy what they need and easily from approved suppliers.
Achieve greater control and visibility of your spend to take your purchasing to the next level.
Streamline and future-proof invoice handling.
What solutions does Proactis offer?
Proactis’ end-to-end platform enables customers to evolve every part of the Source-to-Pay process - including Supplier Relationship Management, Sourcing, Contract Management, Marketplace, Procure-to-Pay, Accounts Payable Automation - and, because it’s modular, organisations can begin with SRM, P2P, Invoice Capture, or anywhere in-between.
Who can benefit from using Proactis?
Proactis helps service-led organisations to optimise spend and supply chains. Our solutions are used by Housing, Financial Services, Professional Services, Public Services, Property & Facilities Management, Education, Care, Not-for-Profit and Transport & Logistics organisations.
Our solutions help service-led organisations with their unique set of challenges and variable levels of resources:
Processes that are heavily manual or partly automated (sometimes being managed by self-build systems), often with low user adoption.
Large external consultancy firms are not in place to support change, so change has to be managed by in-house resource and along-side BAU, and there is a need for guidance and clarity on industry best-practice.
A range in the number of dedicated Procurement resources, from zero to many, which impacts the type of solution required.
Budgets that are limited and the need for robust business cases, often requiring upward management to get stakeholder buy-in.
ERP covering some parts of Source-to-Pay.
Multiple other systems (ERP, Finance, Supply-chain) that a Source-to-Pay solution requires integration into.
Taking a modular approach, with strong local implementations and support services, makes Proactis the perfect choice for service-led organisations.
Does Proactis integrate with other systems?
Integrated systems that communicate fluidly, align processes and automate tasks, deliver improved spend visibility, better procurement control, enhanced compliance and reduced risk.
That’s why Proactis is system-agnostic by design. As such, it is built with clear integration points that utilise industry standards and tools to make integration into your system environment easy to implement and manage.
Whatever your IT landscape, the Proactis architecture helps make virtually any type of ‘inward-looking’ application an accessible supply-chain facing platform - from financial software and ERP, to HR and logistics packages.
With Proactis, your teams don’t need to jump between applications to find what they need. The system ensures that procurement, finance and operational staff can access accurate, real-time data, when they need it, without duplicate data entry or unnecessary complexity.
Suppliers also benefit, no longer needing to provide the same information repeatedly, which saves both time and cost.
About us
Proactis has worked with finance and procurement teams for 30 years. We know what the problems look like - and what it takes to fix them.
Partners
We work with a network of trusted ERP partners who help you get Proactis running alongside your existing systems - and make sure it keeps working as your organisation evolves.
Customers
From day one through to long-term use, our team works alongside yours to make sure you get real value from the platform - not just a successful go-live.
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