Every invoice captured, validated, and ready to process automatically
Proactis Invoice Capture handles all invoice types through a single platform - no matter what format your suppliers use or how many invoices you receive.
Every document is captured accurately, validated against your purchasing data and converted into a structured eInvoice without manual keying.
Every format, handled from day one
Paper invoices are scanned and digitised using a combination of Artificial Intelligence (AI) and advanced OCR technology.
PDFs and email attachments are captured automatically. Suppliers can also submit invoices directly via XML
Why finance teams choose Proactis Invoice Capture
Advanced OCR for accurate data extraction
Advanced OCR technology extracts all relevant data from paper and PDF invoices accurately, eliminating manual keying and the errors that come with it.
Every document is converted into a structured electronic record with the information your finance system needs.
eInvoicing for every supplier
High-volume suppliers can submit invoices directly via XML or EDI. Lower-volume suppliers use the self-service portal or PO Flip.
Every supplier has a route that works for them - so you can move to electronic invoicing without requiring suppliers to change how they work.
Connects to any ERP or finance system
eInvoices are fed directly into your chosen finance system for matching and approval. Proactis integrates with all major ERP platforms including SAP, Unit4, Infor, Oracle, Microsoft Dynamics and Workday - so your existing systems stay in place.
Proven outcomes from organisations like yours
Finance teams are utilising Proactis Invoice Capture to eliminate manual processing and bring accuracy, speed and control to their AP function. These are three of their results.
60% AP cost savings and on-time payments improved to 95%
Nuclear Restoration Services - a specialist nuclear decommissioning organisation - implemented Proactis Invoice Capture integrated with Unit4 Business World. Invoice processing costs fell by 60% and on-time payment performance improved to 95%, bringing the organisation into full compliance with its payment obligations.
Reduction in AP costs, with on-time payments reaching 95%
35% reduction in invoice processing costs
P&O Ferrymasters - a freight and ferry transport logistics business - implemented Proactis Invoice Capture integrated with Unit4 Financials to replace manual invoice handling. The organisation reduced invoice processing costs by 35%, freeing up the AP team to focus on exceptions and supplier relationships.
Reduction in invoice processing costs
Get guidance tailored to your organisation
Whether you’re exploring options or addressing a specific procurement or finance challenge, our experts are here to help. Speak to a Proactis specialist to discuss your priorities, understand your options, and explore how our solutions could support your organisation.
Frequently asked questions
See how organisations across public and private sectors use Proactis to improve control, strengthen compliance, and gain clear visibility over procurement and spend.
How does invoice capture handle different invoice formats?
Proactis Invoice Capture accepts all common invoice formats through a single platform. Paper invoices are scanned and digitised using OCR technology.
PDF and email invoices are captured and extracted automatically. Electronic invoices are received directly via XML.
What is straight-through invoice processing?
Straight-Through-Processing (STP) means an invoice is captured, validated, then matched downstream in the Purchase-to-Pay solution and passed to your finance/ERP system for payment without any manual intervention.
Proactis Invoice Capture helps drive straight through data capture for invoices by optimising the extraction of invoice data where all invoice values are present and correct on the document, then releasing it into the matching process, with first time invoice matching and straight-through-data capture, the objective of "zero touch" or "Straight-Through-Processing" is achieved.
Exceptions - During the data capture process, non-compliant invoices are highlighted, examples such as missing purchase order numbers or where suppliers have not yet been setup can be common pre-matching exceptions, this is where Proactis Invoice Capture provides a powerful query desk capability, those identified invoices can be placed into query, and then resolved by either the supplier through self-service capabilities or via internal resolution within the organisation.
How does ‘No PO, No Pay’ work in Proactis?
When an invoice arrives without a valid purchase order number, Proactis Invoice Capture holds it automatically and notifies the supplier.
Suppliers can log in to the self-service portal to add the missing PO number or correct other issues directly — without contacting your AP team.
The invoice is only released for processing once it meets your defined criteria. This enforces your ‘No PO, No Pay’ policy consistently and at scale, without relying on manual checking by your finance team.
Explore the full suite of Proactis solutions
AP Automation
Invoice Capture is the capture layer of the full AP Automation suite. Proactis AP Automation connects capture to validation, matching, approval and payment in a single end-to-end process.
Invoice Capture managed service
Want the benefits of invoice capture without managing it in-house? Proactis offers a fully managed service that handles the entire capture process on your behalf - backed by our team and technology.
Purchase-to-Pay
Connect invoice capture to the full purchase-to-pay cycle. Proactis Purchase-to-Pay ensures that every invoice is matched against a compliant purchase order so captured invoices are processed straight through more often.
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